Thank you for your interest in being a vendor at the Fifth Annual Fauquier County Celebration on June 14, 2025.  Applications for vendor booths open on January 3, 2025 at 9:00a.m. and registration will close on May 15, 2025 or when all spaces are full. A booth number will be assigned no later than June 1, 2025.  Applications will be processed upon payment receipt in the order received. New this year, vendors will be able to choose their location based on registration order.

Non-Profit Organization or Church - $75

Retail or Business - $150

Youth Business - $75

Food Vendor - $225 (Note: Does not include required licensing)

IMPORTANT INFORMATION:

• Participants will be notified of acceptance no later than June 1st.

• Set-up will start at 8:00a.m. and vendors should be prepared for sales by 10:30a.m.

• Applications will be taken until May 15th, acceptance dependent on available space.

• Payment must accompany registration. If vendor application is not accepted, the committee will refund the payment within 30 days.

• We try to limit the number of vendors selling the same or similar products but do not guarantee exclusivity

• We try to spatially diversify the locations of similar business types so that similar offerings are not in close proximity to each other

• Spaces will be assigned in the order applications are received

• Juneteenth is RAIN OR SHINE (Rain Date will be 6/21/25)

• NO REFUNDS for any reason.

• All applicants are required to read and agree to abide by the guidelines listed, below. 

All Vendors -  

• All vendors will bring their own tents, chairs, power, and structural support (weights). 

  • Which may include tents (max size 10 ft. by 10 ft., tables, chairs, and power.

  • Structural support (weights) are mandatory for each tent.

• Setup by 10:30a.m. required.

• No amplified sounds may project beyond the vendor's space.

• There is no electric or water source available for vendors.

• The vendor must provide their own covering for protection from inclement weather.

• Items and displays must be appropriate for a family festival. Any display deemed inappropriate or in violation of festival standards will be asked to leave without refund.

• Vendors must adhere to times assigned for setup and departure.

• Vendors must adhere to specific locations and times for loading and unloading.

Food Vendors -  

• Food Vendors are required to clearly display their prices

• Health department protocols can be found here: https://www.vdh.virginia.gov/environmental-health/food-safety-in-virginia/tfe/

• A Department of Health Permit must be on display at the Festival. For a new permit or questions call Fauquier County of Environmental Health, 540-347-6363. Active permits from another locality may be used and displayed.

• Food Booths must provide and maintain at least two (2) trash cans.

• All tent or canopy coverings must be fire rated if cooking underneath them

• Cooking tents involving grease must have a type K fire extinguisher available and the vendor must use grease pads. If not cooking with grease, Per Virginia Fire Prevention Code 2404.12, food vendors are required to have a 5 pound A-B-C Type Portable Fire Extinguisher within their space.

• Code 2404.16.3 requires portable LP Gas containers be securely fastened in place

• A 6% sales tax paid directly to the Town of Warrenton based on total will apply to all sales on food prepared on-site. More information will be provided upon registration.

• Food Trucks

  • Valid Fire Inspection Card

    • Note: A copy of your inspection must be in the vehicle and supplied prior to the event AND to the inspector on the day of event

    • This can be performed by any Count Officials, Town Officials, or the State of Virginia

  • Wheel chocks MUST be available and placed between the vehicle and tires when not in motion

  • If cooking with grease, the food truck must have a Type K Fire extinguisher. If not cooking with grease, must have a A-B-C extinguisher.

  • Have at least 3 ft. clearance around the vehicle

  • Maintain 10 ft. separation from other permitted Food Trucks (Juneteenth Committee will ensure)

2025 UPDATES - based on your feedback

• Legacy discount for registrations received by March 1, 2025 (LegacyJoy2025);

  • After 3/1/25, regular rates will apply.

  • Note: For those legacy vendors seeking two booths - use code DOUBLELEGACYJOY2025)

• Vendors will have the opportunity to select vendor space based on the order of registration at a monthly Zoom meeting starting in March 2025;

  • 1) Sponsors (opportunities starting at $250), 2) confirmed vendors that paid and registered the previous month.

• A new layout taking advantage of space on Winchester St. will be proposed.

• The egress procedures have been improved to ensure more efficient and effective shutdown; and

• There will be more dedicated golf carts and helpers to support your logistics needs throughout the festival.

PAYMENT METHOD
Payment can be rendered by one of three options

(1) CashApp $FauquierJuneteenth and provide Vendor or Organization Name in the For/Notes section (preferred).
(2) Visit https://www.fauquierjuneteenth.com/store and select the correct registration.
(3) Mail check to Fauquier Juneteenth Inc.

Payable to Fauquier Juneteenth Inc. with Memo: Vendor Registration.
P.O. Box 420 Warrenton, Virginia 20188